# Timesheet Calculator Track weekly employee hours, customize daily and weekly overtime thresholds, and export logs to CSV for fast and accurate payroll runs. --- - **Canonical URL:** https://dothecalculation.com/calculators/timesheet-calculator - **Category:** Business tools - **Publisher:** Do The Calculation (https://dothecalculation.com) - **Cost:** Free, no account or sign-up required - **Privacy:** Runs entirely in the browser; inputs are never sent to a server - **Methodology:** https://dothecalculation.com/methodology --- ## Track weekly hours and overtime pay Compile daily work hours over a full week, set custom daily/weekly overtime thresholds, and calculate total gross pay. - 7-day timesheet tracking - Weekly overtime thresholds - CSV export for payroll integrations ## Weekly Timesheet Management and Payroll A weekly timesheet compiles daily working hours over a 7-day period to calculate total regular hours, overtime hours, and gross payroll wages. Managing timesheets requires tracking daily shift lengths, subtracting unpaid breaks, and applying appropriate overtime rates when total hours cross regulatory thresholds. This tool automates these calculations, letting you set weekly and daily overtime limits and export timesheets directly to CSV. ## The Timesheet Calculation Logic The timesheet calculator aggregates hours and applies overtime rules using these steps: Step 1: Calculate daily net hours: \(H_{\text{net}, d} = \text{Hours Worked} - \text{Unpaid Break}\). Step 2: Apply Daily Overtime (if applicable): If \(H_{\text{net}, d} > \text{Daily OT Threshold}\), split the excess hours into the daily overtime pool. Step 3: Sum all daily regular hours to find the weekly total: \(H_{\text{weekly}} = \sum H_{\text{reg}, d}\). Step 4: Apply Weekly Overtime: If \(H_{\text{weekly}} > 40\), transfer any hours exceeding 40 into the weekly overtime pool, ensuring hours are not double-counted under daily rules. Step 5: Calculate Gross Pay: \(\text{Gross Pay} = (H_{\text{regular}} \times R) + (H_{\text{overtime}} \times R \times M)\), where \(M\) is the overtime multiplier you set (1.5 by default). This calculator applies a single overtime multiplier to all overtime hours — daily and weekly overtime pools are combined and paid at the same rate; it does not compute a separate double-time tier. ## Weekly vs. Daily Overtime Priorities Under standard FLSA guidelines, overtime is calculated weekly (hours over 40). However, states like California enforce daily overtime (hours over 8). When both rules apply, hours that qualify for daily overtime are paid immediately, and are excluded when calculating whether the weekly 40-hour limit has been crossed, protecting the employer from paying double premiums on the same hours. ## Exporting Timesheet Logs to CSV For seamless integration with accounting software (like QuickBooks, ADP, or Gusto), this timesheet calculator support direct CSV exporting. This matches hours, rates, and pay breakdowns into structured formats for payroll imports. ## How to Use This Calculator Log hours worked for each of the 7 days, set your daily and weekly overtime thresholds, and enter your hourly rate and overtime multiplier. The calculator applies the daily threshold first to flag daily overtime per day, sums the remaining regular-hour candidates across the week, applies the weekly threshold to catch any additional overtime, then multiplies regular and overtime hours by your rate (and multiplier) for total gross pay. ## Worked Example: 48-Hour Week An employee logs Monday 9h, Tuesday 10h, Wednesday 8h, Thursday 8h, Friday 9h, Saturday 4h, Sunday 0h, at a $20/hour rate with an 8-hour daily threshold, 40-hour weekly threshold, and 1.5x overtime multiplier. Daily overtime: Monday 1h + Tuesday 2h + Friday 1h = 4 hours. Regular-hour candidates sum to 44 hours (8+8+8+8+8+4+0), which exceeds the 40-hour weekly threshold by 4 more hours. Total regular hours: 44 − 4 = 40. Total overtime: 4 (daily) + 4 (weekly) = 8 hours. Gross pay: (40 × $20) + (8 × $20 × 1.5) = $800 + $240 = $1,040. ## Related Calculators Convert a single day's clock-in/out times into decimal hours with the [time card calculator](/calculators/time-card-calculator), or check overtime pay in isolation with the [overtime pay calculator](/calculators/overtime-pay-calculator). ## Frequently asked questions ### How do weekly overtime thresholds work? Under federal FLSA rules, any hours worked over 40 in a single designated 7-day workweek must be paid at the overtime rate (1.5x regular rate). ### What is daily overtime? Daily overtime is a state-level rule (e.g., California) requiring overtime pay (1.5x) for any hours worked over 8 in a single workday, and double-time (2.0x) for hours over 12. ### Does this timesheet support CSV exporting? Yes. You can download your weekly timesheet logs directly as a CSV file to import into payroll systems like QuickBooks or ADP. ### How do unpaid lunch breaks factor into the weekly timesheet? Unpaid lunch breaks must be subtracted from each day's shift duration before calculating daily net hours and weekly aggregates. ### Can I set different overtime rates for different days? You set one overtime multiplier (1.5x by default) that applies to all overtime hours, whether they came from crossing the daily threshold or the weekly 40-hour threshold. The calculator does not support a separate double-time tier. ### What is a workweek for payroll purposes? A workweek is a fixed, recurring period of 168 consecutive hours (7 consecutive days) established by the employer, and does not have to match the calendar week. ### How is overtime calculated for part-time workers? Part-time workers qualify for overtime under the same FLSA rules: they must work over 40 hours in a single workweek to receive the overtime rate. ### How does the timesheet handle holidays and sick days? Holidays and sick days do not count as hours worked when determining weekly overtime thresholds, even if they are paid. ### What is the regular rate of pay? The regular rate of pay is the average hourly rate earned by an employee, including commissions, bonuses, and shift differentials, used to calculate overtime. ### How can I prevent timesheet fraud? Implement digital clock-in systems, establish clear time card review policies, and require manager approval for timesheets before processing payroll. ## Related concepts - **CSV Export** — A structured comma-separated values file format used to import timesheets into payroll software. - **Workweek** — A fixed, recurring 7-day period used by payroll to evaluate overtime compliance. - **Daily Overtime** — State-level labor rules requiring overtime pay for hours worked over a daily limit (usually 8 hours). ## Related guides - [Overtime Pay Calculation: Formula, Example, and Rules](https://dothecalculation.com/blog/business/overtime-pay-calculation) — Estimate regular and overtime gross pay, understand the regular-rate concept, and identify eligibility, bonus, state-law, and payroll questions to verify. - [Hourly to Salary Conversion: Formula and Job Comparison](https://dothecalculation.com/blog/business/hourly-to-salary-conversion) — Convert an hourly wage into weekly, biweekly, monthly, and annual gross pay, then compare paid weeks, overtime, benefits, deductions, and total compensation. - [Why Your Assignment Tracker Keeps Failing (And the Fix)](https://dothecalculation.com/blog/templates/why-assignment-trackers-fail) — Started a to-do list in week one, abandoned it by week four? Here's why most assignment trackers fail — and the system that actually holds. ## Related calculators - [Time Card Calculator](https://dothecalculation.com/calculators/time-card-calculator) — Calculate daily shift hours, subtract unpaid breaks, and convert totals into decimal pay hours instantly to simplify payroll processing. - [Time Card Overtime & Shift Differential Calculator](https://dothecalculation.com/calculators/time-card-overtime-calculator) — Calculate daily and weekly overtime hours, double time, and night or weekend shift differential pay instantly and for free. - [Hours Calculator](https://dothecalculation.com/calculators/hours-calculator) — Track work hours, calculate break deductions, and total daily or weekly timesheet hours instantly for accurate payroll records. - [Overtime Pay Calculator](https://dothecalculation.com/calculators/overtime-pay-calculator) — Estimate overtime pay, double time, and total weekly earnings based on hours worked and your regular hourly wage or salary rate. - [Labor Burden Rate Calculator](https://dothecalculation.com/calculators/labor-burden-rate-calculator) — Calculate the fully loaded cost of an employee, including taxes, benefits, overhead, and insurance, for accurate labor cost budgeting. - [Billable Utilization Rate Calculator](https://dothecalculation.com/calculators/billable-utilization-calculator) — Track individual or team billable utilization rates, revenues, profits, and breakeven rates to optimize staffing and pricing decisions. --- _This calculator is for educational and paycheck planning purposes. Salary conversions, inflation adjustments, overtime payouts, timesheet logs, and sales commission structures depend on federal and local labor regulations (e.g. FLSA standards), company employment agreements, and payroll configurations. Always consult a certified payroll professional or human resources advisor before making employment contract decisions._ --- _Source: [Do The Calculation](https://dothecalculation.com/calculators/timesheet-calculator). Quote freely with attribution and a link to this page._